Terms & Conditions

Conference Information

TRAUMA 2026 is organized at Institute of Medical Sciences, Banaras Hindu University (B.H.U.), Varanasi, during October 8-11, 2026. This conference is the 16th Annual Conference of the Indian Society for Trauma & Acute Care (ISTAC®).

Registration Rules & Eligibility

• Registration is open to medical professionals, researchers, students, and healthcare personnel interested in trauma and acute care.
• Participants must provide accurate personal and professional information during registration.
• One registration per individual email address and mobile number.
• Group registrations must be submitted individually with unique email addresses.
• Registration grants access to conference sessions, workshops, and materials as specified.

Payment Terms

• Payment Methods: Online payment via secure payment gateways (Razorpay, PhonePe, UPI, Credit/Debit Cards).
• Currency: All payments must be made in Indian Rupees (INR).
• Registration Confirmation: Registration is complete only after successful payment.
• Payment Security: We use encrypted payment gateways. Never share payment details via email or phone.
• Invoice: An invoice will be provided after successful payment completion.

GST Applicability

• GST (Goods and Services Tax) at applicable rates will be added to all registration fees.
• Current GST Rate: 18% (subject to change as per government notification).
• Registered businesses can claim GST credit as per applicable laws.
• GST-inclusive pricing will be clearly displayed during registration.

Cancellation Policy

Cancellation requests must be submitted in writing to traumacon.2026@gmail.com.

Refund Policy

• Refunds will be processed to the original payment method within 7-10 business days.
• Processing charges (if any) will be deducted from refunds.
• GST will be deducted as per the date of cancellation.
• No refund will be issued for delegates who simply do not attend the conference.
• In case of technical issues with payment, contact support within 48 hours.

Workshop Seat Allocation

• Workshops have limited seats based on venue capacity and speaker availability.
• Seat allocation is on a first-come, first-served basis.
• Once a workshop is fully booked, no further registrations will be accepted.
• Participants can cancel and switch to another workshop (subject to availability) up to 15 days before the event.
• Workshop certificates will be issued to participants who attend at least 80% of the sessions.

Abstract Submission Policy

• Abstracts must be original and not previously published in full.
• Abstract submission deadline: August 31, 2026.
• Notification of acceptance: September 15, 2026.
• Maximum word limit: 500 words.
• The organizing committee reserves the right to accept, reject, or suggest modifications to abstracts.
• Accepted abstract authors must present at the conference to be eligible for awards.
• No refund of abstract submission fee will be provided after submission.

Event Modification Rights

• The organizing committee reserves the right to modify, reschedule, or cancel conference sessions/workshops if necessary.
• Changes will be communicated to registered participants via email as soon as possible.
• In case of cancellation due to unforeseen circumstances, full refunds will be processed.
• Speaker changes or session rescheduling will not entitle participants to cancellation or refund.

Liability Limitation

• The organizing committee is not responsible for personal injury, loss, or damage to belongings during the conference.
• Participants are advised to arrange their own travel and health insurance.
• The committee will not be liable for any technical failures or interruptions in online components.
• By registering, you assume all risks associated with attending the conference.

Force Majeure

• In case of unforeseen circumstances (natural disasters, government restrictions, health emergencies), the organizing committee may postpone or cancel the event.
• In such cases, full refunds or registration transfer to the next year's conference will be offered at participant's choice.

Governing Law & Jurisdiction

• These Terms and Conditions are governed by the laws of India.
• The venue for any legal proceedings shall be the courts of Varanasi, Uttar Pradesh.
• By registering for the conference, you agree to submit to the exclusive jurisdiction of the above courts.