Privacy Policy

Introduction

This Privacy Policy outlines how TRAUMA 2026 (organized by Department of General Surgery, IMS , BHU under the aegis of ISTAC) collects, uses, stores, and protects personal information provided by conference participants, delegates, and website visitors.

Information We Collect

1. Personal Information

• Name: Full name as provided during registration.
• Email Address: For communication and registration confirmation.
• Phone Number: For contact purposes and verification.
• Professional Details: Designation, institution/affiliation, and qualifications.
• Address Information: City, state, and country for communication.

2. Payment Information

• Payment details are processed securely through third-party payment gateways (Razorpay, PhonePe, UPI providers).
• We do NOT store credit card or banking details on our servers.
• Transaction ID and payment status are recorded for confirmation purposes only.

3. Abstract & Research Data

• Abstract submissions, titles, and author information are collected for scientific review.
• Co-author names and contact information provided in abstracts.
• Accepted abstracts may be published in conference proceedings and scientific publications.

4. Cookies & Web Tracking

• Our website uses cookies to enhance user experience and remember preferences.
• Google Analytics may track visitor behavior for statistical analysis only.
• No personal identification is made through cookies.

How We Use Your Information

• Registration Processing: To confirm and manage your registration.
• Communication: To send conference updates, schedule, and important announcements.
• Payment Processing: To verify transactions and issue receipts/invoices.
• Certificate Generation: To create participation and workshop completion certificates.
• Scientific Review: To assess submitted abstracts for acceptance.
• Feedback & Surveys: To collect participant feedback for conference improvement.
• Directory Publishing: Participant names and affiliations may be included in official conference directory (with consent).

Data Security

• All data is stored on secure servers with encryption protocols (SSL/TLS).
• Access to personal information is restricted to authorized personnel only.
• We implement industry-standard security measures to prevent unauthorized access.
• However, no online transmission is 100% secure. We cannot guarantee absolute security.
• In case of a data breach, we will notify affected individuals within 72 hours as required by law.

Third-Party Payment Gateways

• Payment processing is handled by secure third-party providers (Razorpay, PhonePe, UPI).
• These providers have their own privacy policies and security standards.
• We do not store or have access to your payment card information.
• For third-party payment security concerns, refer to their respective privacy policies.

Communication & Marketing

• Consent for Communication: By registering, you consent to receive transactional emails about the conference.
• Marketing Emails: We may send information about future ISTAC events and updates (with opt-out option).
• Unsubscribe Option: All marketing emails include an unsubscribe link.
• SMS/Phone Calls: We may contact you via phone or SMS for registration confirmation only.

Data Sharing & Disclosure

• ISTAC Organization: Your information may be shared with ISTAC committee members for conference management.
• Institute of Medical Sciences, B.H.U.: As the host institution, basic registration data is shared.
• Service Providers: Email hosting, payment processors, and accommodation providers may receive necessary information.
• Legal Compliance: Information may be disclosed if required by law enforcement or legal proceedings.
• No Commercial Sale: We do NOT sell or rent personal information to third parties.

Your Rights

• Access: You can request a copy of your personal data we hold.
• Correction: You can request correction of inaccurate information.
• Deletion: You can request deletion of your data (subject to legal obligations).
• Portability: You can request your data in a structured format.
• To exercise these rights, contact: traumacon.2026@gmail.com

Data Retention

• During Conference: Data is retained for conference management.
• Post-Conference: Data is retained for 3 years for record-keeping and future event communications.
• Abstract Data: May be retained indefinitely for historical and publication records.
• Upon Request: Data can be deleted earlier upon written request (subject to legal requirements).

Children's Privacy

• This conference is intended for medical professionals and adult participants.
• We do not knowingly collect information from children under 18.
• If a parent/guardian becomes aware of such collection, they may contact us immediately.

International Data Transfer

• By registering, international participants consent to their data being transferred to and processed in India.
• Data is protected under Indian data protection laws and this Privacy Policy.